If you have a family, especially one that is fairly active, and if the family also has a lot members to keep in contact with, it is very important to be able to keep everything well planned and organized, particularly the more meaningful family events like birthday parties, reunions, holidays, and other get-togethers, but also for things like the kid’s extracurricular activities.
For keeping the children’s activities organized, a simple planner or calendar can be used, of course. You can use a standard wall or desk calendar if you like, or you can use something more digital, like Google Calendar. Or even better, you can use a mobile app that has not only a calendar function, but also has the capability of sending invitations to people. One such app is LYK App, designed specifically with families in mind to help them easily stay in touch.
More meaningful family events require a bit more planning and organization, however, and LYK App can help with that, too. Baby showers, birthday parties, weddings, funerals, anniversaries, reunions… they all will require a lot of planning, and possibly help from more than one person. When it comes these big, important events, there are many ways to go about organizing them. A few tips and things to keep in mind regarding such events include:
Use a calendar or planner to not only set the date of the event, but if it’s a big event with a lot of planning involved, use the calendar to schedule when you will want to have certain things completed in preparation for the event. Digital calendars are a good idea because you can use one that will be able to be accessed from any device, so you can even see it on your mobile device when you’re on the go. LYK app has a handy calendar function that can help you keep things organized while you’re out and about.
Decide who you are going to invite and how you will invite them. Is it an important enough event that you will need to mail invitation cards, or will a simple e-mail invitation or Facebook invitation be fine? Be sure to invite the appropriate people, as well. Baby showers, for example, will need to have people who are not only close to the expecting mother but who also have experience with children so they can share advice.
When it comes to e-mailing invitations, use a simple sharing program that will let you send a private, read-only link by e-mail for an event instead of using one that makes people have to sign up and log in. Another idea would be a social app that can send invitations to members that use it, such as LYK App. LYK Apps’s social forum feature that makes it easy to share things and communicate with family members who use it, and you can use it to send your invitations, or just use the app to send an invitation by email or message.
4. Color Code
If this is a big event and more than one person is helping, delegate tasks and on the calendar or planner, and color code each task to a particular person so you can keep track of who is doing what and there is no overlapping of tasks or duplicating of items made or purchased. LYK App’s calendar includes a handy color coding option.
5. Know the person/people
If you’re planning an event for someone, like a birthday party, you will want to what they like so you can make it special for them. You don’t want to make a themed event around something they hate, fix food they don’t like, play music they don’t like, etc. Not only will they be happy to have things they like at the event, it’ll show them you cared enough about them to know what they like.
6. Keep in touch
If you’re planning an event with other people, be sure to keep in touch with them about what is going on, so you will know who is doing what, what they’ve done so far, etc. Be sure to communicate any ideas so you can decide if you want to add or change anything to the plan. LYK App makes it easy to communicate with everyone you need to, whether with a call, sending messages, or using its social forum feature.
7. Baby showers
As mentioned, baby showers should include people not only close to the future mother but also people who have experience with children to share advice. Though usually only women are invited, there is no rule forbidding the whole family from coming. Baby showers are often themed events, but they don’t necessarily have to be.
To make birthdays special, center it around the person and what they like. The theme, the people, and the presents should be things they like, as well as the music, food, etc. If they don’t like loud, crazy parties, keep it simple so they can relax and talk with people. Keep it age-appropriate, as well. If you want to make sure gifts aren’t duplicated, talk gift ideas over with all the guests. If you plan it with more than one person, delegate tasks and keep in touch with each other.
There are a ton of books available on this, as well as professional planners, so here are just a few tips: write it all down and have a detailed plan executed one step at a time. Be in constant contact with everyone involved. Be sure to have it personalized to the happy couple.
Focus the event on the couple’s history together. If you are one of the couple, be aware of what your partner likes and your special memories together and use them to plan the event around.
This is not a happy event to have to plan, but do your best to make it tasteful and memorable. Keep in mind the last wishes of the deceased as well as the wishes of the immediate family when planning it.Do what you can to make it as easy for the family as possible.
Family reunions can take a lot of planning, so work with more than one member to get in touch with as many family members as possible to see who can come, work out where the reunion can be held and when, what will go on at the reunion, figure out food, etc. Have your calendars and planners handy and keep in touch with everyone.